Case-Study 4
General Background :
5K Invoices per day3 Way MatchMail room Setup
3 Way MatchMail room Setup
Mail room Setup
Key Problems Identified
- Incorrect scanning logic, transmission failures and broken rescanning process
- Incomplete information on invoices
- Non standardized invoices
- Varied invoice fields


Key Improvements
RPA
- Use of screen scrapper tool
- Use of Data Dashboard
- Automated drill down reporting dashboard
OCR
- Use of first input at time of GRN for indexing & invoice processing
- Introduced Machine Learning tools
- > 100 productivity
Business Case
Daily volume of invoices >5000
Productivity per FTE was too low
Client target – Increase productivity by 100%
Typical Drivers for RPA
- Standardized invoices
- Use of OCR
- High PO penetration
- Use of first time input for indexing
- Pre-coded
- Use of screen scrapper tool
